Podcasts

Protocol for recording and podcasting campus events: In order for your event to be recorded and podcast, you must enter a request on the Facilities Request Form you submit to Conference Services. Please enter your recording/podcasting request in the "Additional Sound/Technical Instructions" field on the form.

When you request your event to be recorded/podcasted, please note the following:

• Your department will be charged per-hour labor and media (CD, DVD) fees. The labor charge for audio/video support is $9 per hour per person. Total costs vary depending on the event's setup requirements, length of time, location and staffing needs (see below for general cost guidelines).
• Each podcast will be posted online 3-4 days after your event is recorded. Podcasts are usually posted sooner, but several staff members are involved in the podcasting process and they may be busy or out of the office when the recording is ready to be formatted.
• Important: Every speaker who is recorded and/or podcasted must sign a Release to Record Form (Audio and Video). Before your event occurs, please have the speaker/s (whether they are Whitworth employees or off-campus guests) sign the form and return it to you. Please keep these signed forms on file. Whitworth is legally liable if the university podcasts a speaker who did not give prior approval.

Please bear in mind that Whitworth's goal in posting podcasts is to provide a sampling of events that represent the breadth and variety of our programs and that will be of interest to a listening audience. Before you make a recording/podcasting request, please consider whether a podcast of your event will be the best use of your department's budget and the time and effort of the various staff members involved in recording and posting a lecture for podcast/download.

For questions about recording/podcasting campus events, please contact Media Relations Manager Trisha Coder at 509.777.4703 or tcoder@whitworth.edu. Thank you very much for your cooperation.

Audio Recording Cost Guidelines

The labor charge for audio/video support is $9 per hour per person. Two student employees are needed for an event that is more than four hours, requires audio and video recording, and more than four microphones. One student employee is needed for an event that is less than three hours, requires audio recording or video recording, and three microphones or less.

Please note: Additional staffing is required for overflow audiences to Weyerhaeuser Hall Room 111 (three-person minimum); events in the auditorium (four-person minimum); or if the large touring system is being used (five people to set/strike the system, two people to operate it).