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  4. Guidelines for Using the Test/Proctor Form

Instructions for Using the ESS Portal (AIM)

Faculty Instructions 

Faculty are asked to submit two items for each of their courses: the ESS Professor Proctor Form & Agreement and a list of exam dates. Note: You only need to fill out the proctor form & agreement once per course; it will then apply to all students and all tests for the course.

You need to do both parts for the students to be able to easily schedule exams. The sooner you get these done the better! 

Professor Proctor Form & Agreement

  1. Log in to the portal.
  2. Click "Continue to View Student Accommodations." 
  3. On the left side, click "ESS Test Proctoring."
  4. Click blue "Courses Without Professor Proctor Form & Agreement." 
  5. Select a course for which students have requested proctoring.
  6. Select “ESS alternative testing will proctor exams” and “Confirm to proceed” in the drop-down boxes and then click "Submit your selection."
  7. Fill out the form.
  8. Click to the next tab over and set exam dates (instructions below).  
  9. Repeat for each course. If your answers are the same for another course, you may copy the template.

Set Exam Dates

  1. Select exam type from drop-down box.
  2. Approval method: Select “Approve if scheduled on any date” so students will have options to schedule a date that works for them. Important note: Be sure your students know your policy on how many days they have to take the exam after it is administered in class. We will do our best to keep them in compliance within our limited resources. 
  3. Select the date you will give the exam.
  4. Fill in the amount of time you allow students in class. If you give your whole class period, it is the length of the class (the system will use this to calculate extended time). 
  5. Fill out exam-specific instructions if there are any.
  6. Attach the file of the exam. This can be done on a continual basis, but if you have the exam written, attach it immediately. Please label exam files very clearly with course and exam names. You can attach more than one file, but you must do it separately. 
  7. Whether or not you attached a file, click "Save Exam Date." 

For online (e.g., Blackboard) tests, faculty are responsible for extending the testing time to 1.5x or 2x.

Student Instructions for Scheduling Exams 

  1. Log in to the portal.
  2. On the left side, under Accommodations, click "ESS Test Proctoring."
  3. Select the course from the drop-down menu and click "Schedule an Exam."
  4. Read and accept the terms and conditions.
  5. Select the test you wish to schedule. If you see the same test listed twice, you only need to select one. 
  6. Select a date and time you wish to schedule (be sure you know your professor’s policy on how soon you must schedule in ESS after an exam is given in class). Our office is currently open Wednesday-Friday, 8:30 a.m.-4:30 p.m. 
  7. Select the accommodations you need for that specific exam.
  8. Click "Add Exam Request."
  9. If you get an error message, it may be because you are trying to schedule while the office is closed or already full.