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  4. Guidelines for Using the Test/Proctor Form

Instructions for Using the ESS Portal (AIM)

Faculty Instructions 

Faculty instructions for setting up test proctoring in the ESS office

If your course does not require exams to be proctored in the ESS office you do not need to do any of the following. 

Faculty are asked to submit two items for each of their courses:

  1. The ESS Professor Proctor Form & Agreement questionnaire. Note: You only need to fill out the questionnaire once per course; it will then apply to all students and all tests for the course.
  2. A list of exam dates.

You need to do both parts for the students to be able to easily schedule exams. The sooner you get these done the better! 

Professor Proctor Form & Agreement

  1. Log in to the portal.
  2. Click "Continue to View Student Accommodations." 
  3. On the left side under Home click "ESS Test Proctoring."
  4. Click "ESS Professor Proctor Form & Agreement" across the top of the right side.
  5. You will now see all your courses listed. You only need to fill out the ones that have students who are requesting proctoring.
  6. Click “Specify ESS Professor Proctor Form & Agreement.”
  7. Select “ESS alternative testing will proctor exams” and “Confirm to proceed” in the drop-down boxes and then click "Submit your selection."
  8. Fill out the questionnaire.
  9. You will be moved immediately to list exam dates. NOTE: If multiple classes have the exact same exam dates, please use the “Handy Tools: Specify Exam Date for Multiple Courses.” This is also found under the ESS Professor Proctor Form & Agreement tab.
  10. Repeat for each course. If your answers are the same for another course, you may copy the template. 

Set Exam Dates

  1. Select exam type from drop-down box (Regular Course Exam, Quiz, Midterm, Final).
  2. Select the date you will give the exam (you can input the time of your course, but it is not necessary).
  3. Fill in the amount of time you allow students in class. If you give your whole class period, it is the length of the class (the system will use this to calculate extended time). 
  4. Fill out exam-specific instructions if there are any.
  5. Attach the file of the exam. This can be done on a continual basis, but if you have the exam written, attach it immediately. Please label exam files very clearly with course and exam names. You can attach more than one file, but you must do it separately. 
  6. Whether or not you attached a file, click "Save Exam Date." 

Uploading Exams on a Rolling Basis

  1. Under Home click "ESS Test Proctoring."
  2. Click "ESS Professor Proctor Form & Agreement" across the top of the right side.
  3. In a yellow box you will see "Handy Tools: Upload Exam File for Multiple Exam Dates."
  4. Input the date of your exam and click "Find Exam Dates."
  5. Select the correct course.
  6. Please give a very specific file title (course/exam number) and upload the exam.
  7. You may upload more than one file, but you will have to go through all the previous steps again.  

For online (e.g., Blackboard) tests, faculty are responsible for extending the testing time to 1.5x or 2x.

Student Instructions for Scheduling Exams 

  1. Log in to the portal.
  2. On the left side, under Accommodations, click "ESS Test Proctoring."
  3. Select the course from the drop-down menu and click "Schedule an Exam."
  4. Read and accept the terms and conditions.
  5. Select the test you wish to schedule. If you see the same test listed twice, you only need to select one. 
  6. Select a date and time you wish to schedule (be sure you know your professor’s policy on how soon you must schedule in ESS after an exam is given in class). Our office is currently open Wednesday-Friday, 8:30 a.m.-4:30 p.m. 
  7. Select the accommodations you need for that specific exam.
  8. Click "Add Exam Request."
  9. If you get an error message, it may be because you are trying to schedule while the office is closed or already full.