|Instructional Technology & Media Services: Presentation Equipment Support
Presentation Equipment Support
Instructional Technology and Media
Instructional Technology and Media
Services maintains a pool of audiovisual equipment for short-term loan and on-campus use.
There is no charge to university departments for equipment loans as long
as the loan is connected with legitimate university coursework, research
or administrative functions. Special fees apply to conferences, camps,
and other activities. Equipment is available on a first-come, first-serve
basis and instructional use takes priority over all other requests.
Equipment Use Policies
Our goal in the Instructional Technology and
Media Services Department is to serve all university departments and all
segments of the Whitworth community in their needs for audiovisual equipment support.
The reality is that our limited resources sometimes result in the Instructional
Technology and Media Services Center not being able to meet all requests
for its services. Please help us alleviate potential problems by following
ITMS Policies for Equipment Use
Equipment may be used without fee, subject
to availability, by departments or offices of the university, for any
bonafide educational or administrative function. (The term "educational" is understood to encompass not only the academic programs but also
educational activities organized by Student Life, Chaplain's Office,
Lindaman Center, etc.)
University-related use that is neither educational
nor administrative in nature may be subject to user fees (See ITMS
price list). These "fee for use" activities include:
- Use by off-campus groups arranged through
- ASWU or student organization programs that do not serve as a learning experience.
The ITMS Center manager has the responsibility
and authority to set reasonable guidelines and restrictions with the
respect to such matters as:
- Equipment that may not be checked out.
- The length of time for which equipment
may be checked out.
- Advance notice is required for delivery
or set up.
- Delivery and setup of equipment outside
the ITMS Center's scheduled hours of operation is subject to the availability
of personal, and to charges for labor (See ITMS
ITMS requires at least three days advance
notice to schedule equipment.
Video playback/recording equipment will
be delivered, set up, and subsequently retrieved by ITMS staff at
the location where it is to be used. Equipment to be used outside
the ITMS Center's hours of operation must picked up at the ITMS counter by the requestor and returned the following day of operation to the counter.
- An exception to this general rule is
the availability of one or more playback units that may be checked
out by faculty and other personnel in connection with bona fide
university functions. Individuals who check out these units accept
responsibility for their care, safety, and timely return.
- Other exceptions may be made for unusual
circumstances at the discretion of the ITMS Manager.
Entertainment use: Departments or campus
organizations wishing to view and/or show videos for entertainment
purposes are encouraged to rent equipment from commercial sources
off-campus. Use of ITMS video equipment for entertainment purposes
is subject to established fees for use and the user must be within the copyright law when utilizing ITMS equipment.
Athletic Functions: Due to the special
needs of the athletic programs and the exceptional demands that they
tend to place on video equipment, the Athletics department is asked
to meet its own video needs as far as it is possible. The ITMS Center's
video equipment is not normally available for taping of athletic events
or training activities. Exceptions may be made, when unusual circumstances
warrant, at the discretion of the ITMS manager.
Student Organizations: Equipment use by ASWU,
Residence Hall Councils, and other student organizations is subject
to the fees for use. Student organizationa must comply with Whitworth University's copyright policies and the copyright law. See the student handbook for more information about copyright policies or visit http://www.copyright.gov. Student use of equipment must be cleared through a Whitworth University staff or faculty member. This can be done by contacting Judy Dehle.
Personal Use: Equipment will neither
be loaned nor rented for personal use. This applies to faculty, staff,
Non-Whitworth Users: Off-campus groups
or organizations using university facilities under the auspices of the
Lindaman Center, Conference Services Office, or other host department of the
university will be charged the fees for Non-Educational / Non-Administrative
use (even when they are engaged in activity which may be deemed educational).
Equipment may not be used by non-Whitworth groups or individuals for
functions (whether off-campus or on-campus) that are not officially
arranged through a university department.
- ITMS provides
delivery, set up and retrieval of the equipment, but does not have adequate
staff to provide regular operator services. Individuals who request
equipment should be prepared to operate it, or arrange
for someone else who can do so. Upon request, basic instruction will be provided if
needed. Please contact Judy Dehle or Todd Mallery for training.
- Persons requesting video recording services or audio recording services are asked to fill out a Whitworth Facilities Request Form.
Instructional Technology and Media Services provides,
without charge, regular repairs and maintenance on all Whitworth University
Repair or replacement parts over $40 are charged to the customer. ALL
customers will be financially responsible (see below) for any loss or
damage, beyond normal wear and tear, incurred to the loaned equipment
during the period of check-out. This does not include such things as burned
out bulbs, damaged cables and/or equipment failure. Customers will be
responsible for safely and appropriately storing loaned equipment if they
are unable to return it during normal ITMS hours or have a check-out
period of 24 hours or more.
If any equipment is damaged due to mistreatment
and/or irresponsibility on the part of the patron, the following repair
fees will be charged to that patron:
1. $60 per hour for labor
2. Cost of any parts needed for repair