Federal and state regulations mandate that an aid recipient must make satisfactory academic progress toward completing his degree or certificate. Whitworth will hold to these same standards for establishing eligibility for institutional funding, including any additional eligibility criteria specific to the scholarship or grant for which the student is eligible. This requirement applies to the aid recipient's entire period of attendance at Whitworth, even though for some semesters financial aid may not have been received.
Satisfactory academic progress includes: 1) completing a minimum number of cumulative credits, 2) maintaining a minimum cumulative and term grade point average and 3) completing a degree or certificate within a reasonable period of time. Please note: these policies govern financial aid and do not have any bearing on your Whitworth academic standing as they are separate policies. The university's catalog has more information on academic requirements.
Satisfactory academic progress for financial aid is reviewed at the end of each semester. Cumulative credits and cumulative grade point average includes work for the entire time you have attended Whitworth University and so at the end of each semester, your entire academic history, up to that point, is reviewed.
|Minimum Cumulative Credits||Minimum Cumulative GPA||Minimum Term GPA|
|Completion of 66.67% of Attempted Cumulative Credits||2.0 Cumulative Grade Point Average||1.0 Term Grade Point Average|
Students who fail to complete these minimum requirements for the first time will be placed on financial aid warning status and will be granted one additional semester to regain satisfactory academic progress. Failure to regain satisfactory academic progress at the end of the financial aid warning-status semester will result in the student having her aid suspended for the upcoming semester. Students will be notified if they have not maintained satisfactory academic progress; however, it is the student's responsibility to monitor his/her own progress, which can be done by reviewing grades on Pirate Port. Below you will find further information about each of these criteria.
All students receiving financial aid must at the end of each semester complete at least 66.67 percent of the cumulative credits that they attempt, in order to maintain satisfactory academic progress. Washington State grant recipients must successfully complete 50% or more of their attempted credits each semester to be eligible for state aid the following semester. State aid recipients are considered on probation status and eligible for aid if the recipient completes between 51% and 99% for the semester.
Students must maintain a cumulative grade point average of 2.0 or higher and must complete each term with a minimum 1.0 grade point average for each term of study. Only the highest grade obtained is counted in the grade point average when a course is repeated*. As stated above, transferred credits including those received during consortium study, do not count in the calculation of the cumulative and term grade point average, but they are included in the calculation of both attempted and earned credits.
For these scholarships, these special minimum cumulative grade point averages apply:
|Minimum Cumulative Grade Point Average|
|Honors Colloquium Scholarship||3.0|
|Whitworth International Aid||2.5|
Note: Endowed, restricted, federal and state scholarships tied to strong academic performance may require higher standards than those listed here.
*The exception for this is for graduate students who have been gone longer than six years and then return to Whitworth. Their credits expire after six years and these students have to repeat their courses. Only the newest grade is counted in the grade point average. See Whitworth's catalog for more information.
Students are eligible to receive financial aid until they have attempted a maximum of 150 percent of the minimum number of credits required for the degree or certificate (189 credits for undergraduates), or completed all the requirements to receive their degree or certificate. Transfer students will be evaluated based on the transfer credits accepted toward the degree and credits attempted at Whitworth. Attempted credits include any repeated courses. Students with double majors or students who change majors are still held to this maximum time frame requirement. Please note, some federal and state financial aid programs have maximum time limits or funding limits that are not affected by an appeal. For example, the Stafford and Perkins Loan programs have undergraduate aggregate loan limits. In addition, the Subsidized Stafford loan for new borrowers as of July 1, 2013, has a time-frame limit such that a student may not receive Direct Subsidized Loans for more than 150% of the published length of her program. This is called your "maximum eligibility period." For undergraduate students at Whitworth that would be six years or twelve full-time-enrollment semesters.
Any student who has exceeded 165 undergraduate credits (thus getting close to the maximum time-frame limit) and needs additional time to complete his degree, may submit an appeal to the Financial Aid Appeal Committee for an extension. The necessary forms are available in the financial aid office or on the web at www.whitworth.edu/financialaid/forms. The appeal should explain why the degree could not be completed within the time frame allotted and should indicate the amount of additional time needed. The student must attach documentation from his advisor that substantiates the appeal and indicates the plan to finish the student's degree successfully.
Whitworth's undergraduate academic scholarships are awarded for four consecutive years of full-time study. In order for a student to finish her degree within the four years, at least 30 credits or more should be finished each year. Transfer-scholarship recipients will be eligible to receive institutional scholarships based on the class standing they are assigned upon admission and evaluation by the registrar's office (i.e., a junior transfer student will have two years of scholarship eligibility).
Financial Aid Appeal Process
Students who are no longer eligible to receive financial aid after the completion of their financial aid warning semester because of lack of satisfactory academic progress may submit a Financial Aid Satisfactory Academic Progress Appeal to the Financial Aid Appeal Committee, care of the financial aid office. We encourage students to submit the appeal as soon as possible; waiting until once the next semester has begun is usually too late for the student to make payment arrangements that include aid. The appeal consists of three items:
Incomplete satisfactory academic progress appeals will not be accepted. The Financial Aid Satisfactory Academic Progress Appeal Form is available in the financial aid office or on the web at www.whitworth.edu/financialaid/forms. Appeals will be reviewed for circumstances beyond the reasonable control of the student that prevented the student from maintaining satisfactory academic progress; for example, personal illness or accident, or serious illness or death within the immediate family. If the appeal is denied, the student's aid will not be reinstated. If the appeal is approved, the student will be granted financial aid on a probationary basis and will be informed what requirements must be met to continue to be eligible for aid, as determined by the financial aid committee and a review of the academic plan. Failure to meet the probationary period's requirements for financial aid will result in suspension of aid for the upcoming semester. A student may submit a maximum of three appeals during her time of study at Whitworth University.
|Failure to Make Satisfactory Academic Progress||Failure After Warning Semester||Failure During Probationary Status|
|Student is granted one semester of aid eligibility on a warning status. No special action is required of the student to be granted a warning semester, however, the student should be sure to meet with his advisor to assure success during the warning semester.||Student may appeal by submitting:
||Student is ineligible for further aid until he can regain eligibility without aid or have an additional appeal granted.|
Please note that an Educational Review Board decision to reinstate a student does not mean that a student will once again be eligible for financial aid. Educational Review Board decisions are distinct and separate from those of the financial aid office.
Regaining Satisfactory Academic Progress Without Benefit of Aid
If a student is still in good standing with the academic affairs office's educational review board and able to continue his studies at Whitworth, but is ineligible for aid, he can raise his cumulative grade point average and/or satisfy credit deficiencies by taking additional course work at Whitworth University without receiving financial aid. The usual satisfactory academic progress requirements as listed must be met at the end of the term without aid in order for aid to be reinstated the following semester. A student who successfully regains satisfactory progress should contact the financial aid office for a review of the student's progress and the possibility of reinstating aid for the upcoming semester.
A student can only eliminate credit deficiencies - but not grade point average deficiencies - by successfully completing course work at another institution and transferring the credits to Whitworth University. Transfer credits used to satisfy credit deficiencies cannot be credits that were earned prior to the term in which the student incurred the deficiencies. Once the transfer credits have been posted to the student's academic record at Whitworth, the student should contact the financial aid office to have aid reinstated for the upcoming semester.
Financial aid reinstatement awards are based on available funds at the time the eligibility is regained; therefore, students might not receive a financial aid award that is consistent with prior years' awards.
Financial aid satisfactory academic progress records are kept in the student's financial aid file. These records do not appear on the student's permanent academic record (transcript) in the registrar's office.
Contact the Whitworth Financial Aid Office at email@example.com, 800.533.4668 or 509.777.3215, 300 W. Hawthorne Road, Spokane WA 99251; fax: 509.777.4601.
Whitworth University is committed to delivering a mission-driven educational program that cultivates in students the capacity to engage effectively across myriad dimensions of diversity; the university therefore complies, in its admission and financial aid policies, with all federal, state and local non-discrimination laws that are applicable to religious nonprofits and does not engage in unlawful discrimination on the basis of race, color, national origin, sex, religion, age or disability.